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Research Skills: Discovery catalogue searching

Information to help students find, write, evaluate and reference information for their assignments.


Box Hill Institute Library's main catalogue is known as Discovery. It lets you search the library's physical items (e.g. books, DVDs and magazines) as well as many of our electronic resources (eBooks,ejournals, theses and conferences papers) at the same time. This section of the guide provides tips to help you to search Discovery effectively.

Using the Discovery Catalogue

Using Discovery - Video transcript


Searching the Discovery catalogue at Box Hill Institute and CAE Libraries

The Discovery catalogue gives you access to the physical  on-shelf collection of Box Hill Institute Libraries as well as many of our electronic resources, including e-books and online journal articles – all in one search.

If you are a CAE student, click on Discovery for CAE at the top of the screen to access the catalogue.

From the main basic search screen you can search by keyword, title or author.

Let’s do a search for "project management". I have used quotation marks around the terms so they will be searched as a phrase. (Keyword  search)

This  search returns  a large number of results as it includes both on-shelf and online items.

If you don’t want articles from our online journals and just want to find something on the library shelves  tick the box next to  Catalogue only.

 This will limit your search results to physical items on our shelves,  and e-books from our collection.

 Items on the shelf will generally appear higher up in the full  list of results. The type of item is shown by the icon or cover picture and label on the left side.

Basic details of each item are given followed by the location information which shows the Library location, call number on the shelf and the status of the item such as on shelf, on loan, or online.    Online items can be accessed by clicking on the title and the URL.

If you would like to place a reservation on  any item,  click Retrieve catalogue item to place a hold.

You can refine and limit the results of your search on the left  side of the  screen

You can limit to full text for online journal articles, peer reviewed to obtain articles from academic scholarly journals or limit the publication date of items retrieved using the scroll bar or entering the dates in the boxes.

There are many other limits you can use to refine your search Such as Subject and  Source type  Click the heading to expand the options or show more to see a complete list. Tick the options you would like to limit to.

Current limits are shown in the box on the left of screen

To remove a limit simply click on the x next to the limiter

For online journal articles or reports a PDF or HTML icon shows if full text access is available

You can click on this to read the article online OR click on the article title for more information and options

From here you can print, save or email the items or open them and read the full text

Click on the cite button to get a citation of the article to use in your reference list or bibliography. You can choose a format such as APA or Harvard style but please note the format may differ slightly from the Box Hill Institute style. Please refer to our Referencing  LibGuides on the Library website for more information.

You can also add items to a folder to store them during your current session by clicking on add to folder and then return to the results list to add some others.

Click on the blue folder icon to add items to the folder . Items added show as a yellow folder.

You can see items in your folder by clicking on the folder icon at the top of the screen

 Select the items you want by clicking on the boxes or click on select all.

You can print or save the contents of the folder, or email it to yourself by adding your email address. Tick the boxes to attach the PDF files, or include the html full text of documents in the email.

You can choose a brief or detailed citation and format it in your chosen style.

(Click SEND when completed

Discovery also allows you to choose an advanced search option. This allows you to search within different fields of the record   and easily combine terms using AND   OR or   NOT to expand or narrow your search.

For example :

(project management  )– Title

AND  Librar*  AB

  AND    Australia  in All Text

Using the asterisk as a truncation symbol  *  will search terms beginning with these letters and allow for different word endings . In this example Librar*   will search for library, libraries, librarians and librarianship.

This gives you a smaller more specific set of results. 

To conduct a new search , click on  New Search in the top navigation bar.

Discovery Online Help is also available in the top toolbar

If you would like more information please contact us in the library or visit the Library website

Electronic resources that do not appear in Discovery

Not all of Box Hill Institute's electronic resources can be searched via the Discovery catalogue. 

The Discovery catalogue only searches the following online resources:

  • Box Hill Institute traditional catalogue (this includes title level records for eBooks, and online videos)
  • Directory of Open Access Journals
  • Ebscohost databases
  • Emerald
  • Grove Music Online
  • IIMP
  • Informit databases
  • Naxos databases
  • Oxford History of Western Music
  • Oxford Reference Online
  • Rock's Backpages
  • ScienceDirect

To search the library's other electronic resources, select the relevant link from the library's databases page

 The next section of this guide gives information to help you effectively search Box Hill Institute's databases.


Click to move to Database searching

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